Can several people book for the same principal?

Yes. Tell your advisor who on your side may request or approve bookings, and they will work with those people only. Everyone sees the same confirmations, so a change made by one person is visible to the others and nothing is booked twice.

How are last-minute changes handled?

Send the change to your advisor, who updates every affected booking together: the flight, the car timing and the hotel. Whether a change is possible, and any cost, depends on the provider's conditions, which you are told before anything is changed.

What do you need from me to get started?

Only the basics: who is travelling, where, when and how to reach you. Passport details and payment are requested later, only for a booking that needs them, and are kept in the confidential file for that purpose.

Book for your principal, without the back-and-forth

You brief one advisor; they handle aircraft, hotels, cars and changes, and keep everything in one confidential file you can rely on.

How do executive assistants book VIP travel with Carva Travel?

You send the trip brief by phone, WhatsApp or e-mail. Your advisor proposes options with clear conditions, books what you or your principal approve, and sends written confirmations. Preferences are kept on file, so the next trip starts from what is already known, and every change goes through the same person.

Who it is for

Executive and personal assistants managing a principal's travel.
Chiefs of staff and family-office travel desks.
Teams booking several travellers or a group with one schedule.

How it works

Set up preferences once — Seating, rooms, cars, dietary needs and travel habits are kept on file; sensitive documents only when a booking needs them.
Brief each trip — Send what you know, even if it is incomplete. Your advisor asks for the rest.
Options and approval — Options come with prices and conditions, ready to forward to your principal for a decision.
Confirmations and changes — Written confirmations for every part of the trip, and changes handled across flights, hotel and cars together.

What is included

One point of contact for every leg of the journey.
A confidential file with your principal's preferences.
Coordination between flights, stays and ground transport.
Written confirmations you can forward.

Good to know

Approvals and payments stay with you or your principal.
We never ask for passport or payment details at first contact.

Confidentiality

Your principal's details are used only to arrange their travel and are shared with a provider only as far as a confirmed booking requires. You decide who on your side can request or approve bookings.

Questions clients ask

Can several people book for the same principal? — Yes. Tell your advisor who on your side may request or approve bookings, and they will work with those people only. Everyone sees the same confirmations, so a change made by one person is visible to the others and nothing is booked twice.
How are last-minute changes handled? — Send the change to your advisor, who updates every affected booking together: the flight, the car timing and the hotel. Whether a change is possible, and any cost, depends on the provider's conditions, which you are told before anything is changed.
What do you need from me to get started? — Only the basics: who is travelling, where, when and how to reach you. Passport details and payment are requested later, only for a booking that needs them, and are kept in the confidential file for that purpose.